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Office of Alumni Information Services records

 Collection
Identifier: RG-11-010

Scope and Contents

The records of the Office of Alumni Information Services span the years 1889 to 1977 and consist mainly of correspondence between alumni and this office, documenting the accomplishments of individual alumni. Some correspondence was written by the public relations department of the individual's employer. Generally, the alumni addressed their letters to their class officer while the corporate letters are usually press releases sent to the alumni magazine. Photographs and newspaper clippings have been removed from the record group and are now filed separately; the photographs have been cataloged in the Graphic and Pictorial Collection, while the clippings have been placed in the Archives' vertical reference file. These records are arranged alphabetically in one series, with one folder containing Notes of Transmittal at the end of the record group. These Notes, which include names of correspondents and dates, indicate that items have been removed from various files and transferred to the Manuscript Department of the Eisenhower Library.

Dates

  • 1889-1977

Creator

Conditions Governing Use

Single copies may be made for research purposes. Researchers are responsible for determining any copyright questions. It is not necessary to seek our permission as the owner of the physical work to publish or otherwise use public domain materials that we have made available for use, unless Johns Hopkins University holds the copyright.

History

In 1924, in preparation for the Half-Century Celebration, Provost Charles K. Edmunds began assembling data on alumni, under the auspices of the newly formed Alumni Office. Edmunds gathered this material from a variety of sources including the files of the Office of the President, correspondence with alumni, and newspaper clippings.

After the Half-Century Celebration, the Alumni Office continued adding material to the files by employing a professional clipping service and by soliciting information from alumni and from the public relations departments of employers. Using these methods, the office gathered correspondence from alumni, press releases about alumni, and publications by alumni.

In 1973, the functions of Alumni Records were assumed by several groups including the Office of Alumni Information Services. In addition to gathering information for development purposes, Alumni Information Services created an index of 3x5 cards outlining each alumnus' affiliation with Hopkins and his accomplishments since graduation.

The Office of Development and Alumni Services, which evolved from the Office of Alumni Information Services, still maintains this index in computerized form. Some of the original documents from AIS files were sent to the Manuscript Department of the Milton S. Eisenhower Library, and the records pertaining to the medical school and its alumni were sent to the Chesney Medical Archives. The Hamburger Archives received all remaining records, with the clipping file forming the basis for the Archives' vertical reference file.

Extent

6.56 Cubic Feet (15 letter size document boxes, 1 oversize box (19 x 13 x 6 inches))

Language of Materials

English

Provenance

Transferred by the Office of Alumni Information Services

Accession Number

79.32

Processing Information

Finding aid prepared by Jennifer D'Urso.

Title
Office of Alumni Information Services records
Language of description
English
Script of description
Latin
Language of description note
Finding aid written in English

Repository Details

Part of the Special Collections Repository

Contact:
The Sheridan Libraries
Special Collections
3400 N Charles St
Baltimore MD 21218 USA