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Vice President for Communications and Public Affairs records

 Collection
Identifier: RG-10-005
On January 1, 1946, the Johns Hopkins University established a full-time office of public relations under Lynn Poole: to inform the public of scholarly achievements and activities at the University. The records of the Office of the Vice President for Communications and Public Affairs span the years 1982 to 2002. Record types include minutes of various meetings, financial records, correspondence and reports.

Dates

  • 1971-2000s

Creator

Conditions Governing Access

This collection is housed off-site and requires 48-hours' notice for retrieval. Please contact Special Collections for more information.

All collections are closed except to office of origin or original owner until processed. University records are closed for 25 years from the point of creation. These files contain personnel records, which are subject to further restrictions. These files also contain attorney-client privileged information, which is permanently restricted.

Conditions Governing Use

Single copies may be made for research purposes. Researchers are responsible for determining any copyright questions. It is not necessary to seek our permission as the owner of the physical work to publish or otherwise use public domain materials that we have made available for use, unless Johns Hopkins University holds the copyright.

Extent

9.37 Cubic Feet (4 record center cartons, 11 letter size document boxes, 1 letter half-size document box)

Biographical / Historical

On January 1, 1946, the Johns Hopkins University established a full-time office of public relations under Lynn Poole. Poole, as the Director of Public Relations, established the purpose of public relations for the University: to inform the public of scholarly achievements and activities at the University. In 1965, James C. Butler was appointed Director of Institutional Public Relations, which combined public relations for all the Johns Hopkins Institutions.

The position of Director was elevated to Vice President under Ross Jones in 1968. However, the office underwent a change in title four times during Jones' tenure, reflecting changes in responsibility. Between 1968 and 1977, the Vice President for University Affairs was primarily concerned with public relations, development projects, and alumni relations for the Homewood campus. In 1977, the title was changed to Vice President for Institutional Affairs to include responsibility for public relations for all the University Institutions, especially the School of Medicine. The title was changed again to Vice President for Public Affairs in 1979, when the development function was assigned to a newly-created vice presidency. Under Ross Jones, the office continued to concern itself with public information, special events and publications, including the Johns Hopkins Magazine, Community Affairs, University Collections, and Alumni Relations. In 1982 the office was split again, with Jones assuming the title of Vice President and Secretary. He retained control of University Collections, Trustee liaison, and he carried out special assignments for the President and Chairman of the Board. B. J. Norris, with the new title of Vice President for Communications and Public Affairs, assumed all of his other responsibilities except Alumni Relations, which began reporting to the Vice President for Development, Robert J. Haley. In addition to his position as Vice President, Ross Jones has also served as the Secretary of the Board of Trustees since 1963. Records documenting Ross Jones' involvement in public relations will be found in Record Group Number 10.001, Records of the Office of the Secretary.

In 1989, the office of Vice President for Communications and Public Affairs was abolished, with the duties of that position reverting back to Ross Jones as Vice President and Secretary. Through all the changes, the goal of this function has been to advise the president and Management Committee on public affairs strategy and promote cooperation between the University and the community, city and state.

Scope and Contents

The records of the Office of the Vice President for Communications and Public Affairs span the years 1982 to 2002 and consist of the records of B. J. Norris, who became Vice President for Communications and Public Affairs in 1982. Record types include minutes of various meetings, financial records, correspondence and reports. The files generally concern the public outreach programs of the University and document the "behind-the-scenes" decisions and negotiations with regard to University/community relations. Subjects represented in this subgroup include WJHU-FM, the Nanjing Center for Chinese and American Studies, the Montgomery County Center and the Space Telescope Science Institute. The records of B. J. Norris comprise Subgroup 1, while records relating to the sale of WJHU-FM are found in Subgroup 2. Around 2002, this vice president position was recreated as Vice President for Government, Community and Public Affairs, again encompassing all public relations functions of the University.

Arrangement

Files are arranged in alphabetical order.

Immediate Source of Acquisition

These records were transferred by the Office of the Vice President for Communication and Public Affairs.

Accruals

Accessions: 89.30, 2004.10

Related Materials

For more information on the Office of Public Information, see the record group for that office: RG.10.020.

Processing Information

Processed by Maryanne Courtney and Crawford Keenan.

Publications have been removed to RG 10.030: University Publications.

Repository Details

Part of the Special Collections Repository

Contact:
The Sheridan Libraries
Special Collections
3400 N Charles St
Baltimore MD 21218 USA