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Graduate Board records

 Record Group
Identifier: RG-03-003

  • Staff Only
  • No requestable containers

Scope and Content Note

The Records of the Graduate Board range in date from 1963 to 1992. They were primarily compiled under committee chairs Dean Michael Hooker 1978-1982, Dean John W. Gryder 1982-1984, Dean Matthew Crenson 1984-1987, Dean P. Kyle McCarter 1987-1989, and Dean Michael Beer 1989-1992.

Although the records covering the first 16 years of Graduate Board activity are missing, the years from 1985 to 1988 are thoroughly covered with varying amounts of information from 1978-1984 and 1989-1992. Thus, they do provide a good overview of the Graduate Board's areas of activity and responsibility, namely the processing of all advanced degree candidates and control over the right of new departments to offer advanced degrees. The materials generally consist of student records, meeting records and reports, and the occasional administrative file. Subjects of considerable discussion include, among others, language requirements, oral examination regulations, and manuscript quality. The record group is subdivided as follows:

Series 1: Degree Documentation, 1984-1992

Series 2: Graduate Board Minutes, 1978-1988

Series 3: Student and Administrative Records, 1963-1992

Series 1 and 2 are arranged chronologically, while series 3 is arranged alphabetically. Most of the documents in this record group exist in bound form, having been removed from their original files and bound by the office of origin.


  • Creation: 1963-1992


Conditions Governing Access

All student information in Series 1 and 3, as defined by the Family Educational Rights and Privacy Act, is restricted. Administrative records in Series 2 are restricted for twenty-five years from their date of creation.

Conditions Governing Use

Single copies may be made for research purposes. Researchers are responsible for determining any copyright questions. It is not necessary to seek our permission as the owner of the physical work to publish or otherwise use public domain materials that we have made available for use, unless Johns Hopkins University holds the copyright.


The Graduate Board first appeared in February 1962, replacing the Group Council, which had itself replaced the Board of University Studies during the 1950-1951 Academic year. The primary purpose of this board was two-fold. Like the Group Council and earlier Board, it was to oversee the processing of all M.A. and Ph.D. candidates by determining requirements for M.A. and Ph.D. degrees (involving, largely, residence and language requirements), accepting or rejecting candidates for degrees, accepting or rejecting referee reports on dissertations and essays, overseeing the oral examination process, and recommending for a degree all those who completed the requirements. But it was also, for the first time at Hopkins, specifically endowed with the authority to control the right of "new" departments to offer the Ph.D. within their programs, thus ending the seemingly ad-hoc and unorganized practices of earlier years. Departments were required to present proposals to the Graduate Board which would approve or disapprove the new degree program and then pass their recommendation to the Academic Council.

From the outset the Graduate Board has included faculty members from the Faculty of Philosophy and the School of Engineering Science (merging into the School of Arts and Sciences), the School of Medicine, the School of Hygiene and Public Health, and the School for Advanced International Studies. Meetings were held in March, May, and November of each year, until the March meeting was abolished in 1986.


6.49 Cubic Feet (5 record center cartons, 1 half legal size box)

Language of Materials


Immediate Source of Acquisition

The records were transferred to the Archives by the Associate Dean for Research and Graduate Studies, Dr. Shin Lin.


Accession: 94.33, 2015-16.MS.076

Processing Information

Processed by Nancy Enneking. Encoded by David Reynolds. Additional processing by Annie Tang.

Graduate Board records
Language of description
Script of description
Language of description note
Finding aid written in English

Repository Details

Part of the Special Collections Repository

The Sheridan Libraries
Special Collections
3400 N Charles St
Baltimore MD 21218 USA